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Accounts Receivable

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Accounts Receivable can be accessed directly from the Dashboard.



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Layout

This window has many different features, A Main menu with context menus, Two panes; The left pane is the Customer pane, and the right pane has the Transaction Tab and Statement Tab.

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Main Menu

• File
  • Print - Prints the existing visible list.
  • Print Preview - Print previews the existing visible list.
  • Close - Closes the window.
• View
  • Archived - Persistent checkmark to show/hide archived customer.
  • Trashed - Persistent checkmark to show/hide Trashed customer.
  • Reset - To reset the layout to base settings.
  • Refresh I Refreshed the page.
• Tools
  • Batch Print Invoices - Opens the Print Invoices Window
• Reports
  • Payment - Opens up a Payment Report.

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Customer Pane

On the left-hand side (Yellow square) you have the customer pane.

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Columns

Standard

• Customer - See customer.
• Balance - the customers balance.

Additional

• Agency - See Agency.
• Aging -
• e.Invoice -
• e.Statements -
• Revenue Source - The RevenueSource entered on the Contract.
• Revenue Type - The RevenueType entered on the Contract.
• Sales Person - The SalesPerson entered on the Contract.
• Status - The current status of the Contract.

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Context Menu

• New - Opens up a new customer window
• Open - Opens up the customer window you selected.
• Trash - Trash a customer. (Note: Only accessible if the customer has a zero balance.)

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Hot keys

• F1: Launches the help system (requires correctly configured web browser).
• CTRL+F: Find Invoice using an Invoice number.
• Right Arrow: Moves the navigation to the right pane (Transactions/Statements).
• Home: Moves the highlight to the top of the current pane.
• End: Move the highlight to the bottom of the current pane.
• Esc: Closes the window.
• F5: Refreshes the data in both panes.

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Transaction Tab

On the right-hand side, you have the transaction tab window. Left Click to select the transaction you want.

Right-clicking on any transaction that involves a payment or adjustment will give you two options:

• Open -Opens up the invoice you selected.
• Trash - Trash a transaction.

Right clicking on a transaction that is still an invoice will give you the five options:

• Open -Opens up the pending invoice you selected.
• Finalize - a transaction.
• View Contract -Opens up the Contracts.
• Print - Prints the invoice.
• Print Preview - previews the invoice.

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Columns

Standard

• Date - Date of transaction.
• Transaction -Type of transaction.
• Status - The current status of the invoice.
• Invoice - The Invoice number.
• Station - The Station that the invoice belongs.
• Sales Person - The SalesPerson entered on the Contract.
• Debit - A debit amount (if any) left on the invoice.
• Credit - A credit amount (if any) added to the invoice.
• Balance - what is the change to the invoice after a credit or debit.

Additional

• Agency - See Agency.
• Applied to - Shows Invoice # to the invoice that received the Payment
• Comment - will show a comment if one was added to the transaction from the Payment or adjustment windows.
• End Date - The Contract effective end date (determined based on the Contract line items).
• Estimate # - The estimate number entered on the Contract.
• Invoice Type - The target Invoice type configured for the Contract.
• Product - The product entered on the Contract.
• Revenue Source - The RevenueSource entered on the Contract.
• Revenue Type - The RevenueType entered on the Contract.
• Start Date - The Contract effective start date (determined based on the Contract line items).
• YYYY-MM-Shows the year and month of transaction

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Context Menu

There are two different Context Menus. One for Payments and Adjustments and one for Invoices:

• Payments/Adjustments
  • Open: Opens highlighted payment or adjustment.
  • Trash: Trashes highlighted payment or adjustment.
• Invoices
  • Open: Opens highlighted Invoice
  • Reverse/Finalize: manualy reverse/finalize a piticular invoice.
  • View Contract: View highlights invoice's contract.
  • Quick Pay: Automatic payments applied to oldest invoice dates first.
  • Print: Prints the highlighted invoice.
  • Print Preview: Previews highlighted invoice to be printed.

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Hot keys

• F1: Launches the help system (requires correctly configured web browser).
• CTRL+F: Find Invoice using an Invoice number.
• Left Arrow: Moves the navigation to the Left pane (Customers).
• Home: Moves the highlight to the top of the current pane.
• End: Move the highlight to the bottom of the current pane.
• Esc: Closes the window.
• F5: Refreshes the data in both panes.

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Statement Tab

The Statement tab shows you the Invoices, Payments, Adjustments, and Totals for 0-30,31-60,61-90, 91-120 and over 120 days.



You can select the date from the Date Dropdown. You can Print Statements with the Print Statement button.


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Add Payment

The Add Payment button is located in the bottom right portion of the A/R window.



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Transaction

This is the button you will use to add a payment to the transaction you have highlighted.

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Customer

If you want to apply a payment to the customer you need to have the Customer highlighted in the Customer pane on the right-hand side of A/R.

See Payment.

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Add Adjustment

The Add Adjustment button is located in the bottom right portion of the A/R window.



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Transaction

This is the button you will use to add an adjustment to the transaction you have highlighted.

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Customer

If you want to apply an Adjustment to the customer you need to have the Customer highlighted in the Customer pane on the right-hand side of A/R.

See Adjustment.





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Batch Print Invoices

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Columns

• Standard
  • Select: Checkmark on/off which invoices you want printed.
  • Customer: See Customer.
  • Invoice#: The invoice number.
  • Station: The Station the invoice is attached to.
  • End Date: The Date the Invoice was finished.
  • Invoice Type: The type of invoice entered on the Contract.
• Additional
  • Revenue Source: The RevenueSource entered on the Contract.
  • Revenue Type: The RevenueType entered on the Contract.
  • Sales Person: The SalesPerson entered on the Contract.

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Context Menu

• Check All: Check all lines as to be printed.
• Uncheck All: Uncheck all lines so none are printed.

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Hot keys

• F1: Launches the help system (requires correctly configured web browser).
• Up Arrow: Moves navigation up.
• Down Arrow: Moves the navigation down.
• Left Arrow: Moves navigation to the left.
• Right Arrow: Moves the navigation to the right.
• Home: Moves the highlight to the top of the current pane.
• End: Move the highlight to the bottom of the current pane.
• Esc: Closes the window.

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FAQ

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Additional Information